Preparation of Papers for the 18th EML Symposium
These instructions give you guidelines for preparing papers for the 18th EML Symposium's Conference Proceedings. Your ability to follow the general guidelines and specific styles will result in a more professional-looking finished paper in the final proceedings.
Paper Submission for Conference Proceedings
For your paper to be included in the Conference Proceedings you will need to complete either:
ORAL Presentation: Presenting your paper as an oral presentation automatically accepts your paper into the Conference Proceedings. An updated paper should be provided upon close of the 18th EML Symposium.
POSTER Presentation: Presenting your paper as a poster presentation automatically accepts your paper into the Conference Proceedings as long as a PDF version of the poster is sent to firstname.lastname@example.org along with the name of the presenter. This presenter must also be present for the ~90 minute poster session to answer any question other attendees may have. If the presenter is absent, then the paper will NOT be included into the Conference Proceedings.
This link will show each papers progress. If your paper is not listed within this list, then your paper has not been received. Abstract/Paper List
Paper titles: Written in uppercase and lowercase letters.
Author Name: Full names of authors are preferred. Put a space between authors' initials.
Symbols: Define all symbols used in the abstract, and once again in the text. Do not cite references in the abstract.
Fonts and Page Limit: Use only Times or Times New Roman (in Roman, bold, or italic) and Symbol fonts from the standard set of fonts. Problems have arisen in previous publications concerning Cyrillic and Asian fonts. Please do not deviate from our specified fonts and note carefully whether any have been used, particularly in figures. All contributions should use 10-pt fonts for the normal text. Papers may be up to 3 pages in length.
Submit Papers Online: Papers must be submitted using the on-line submission system accessed via the EML Symposium’s web site at www.emlsymposum.com. It is the author’s responsibility to obtain organizational and sponsor approval prior to submitting their paper. Please submit your paper in Word Doc format.
Use either SI (MKS) or CGS as primary units. (SI units are strongly encouraged.) English units may be used as secondary units (in parentheses). This applies to papers in data storage. For example, write “15 Gbit/cm2 (100 Gbit/in2).” An exception is when English units are used as identifiers in trade, such as “3½ in disk drive.” Avoid combining SI and CGS units, such as current in amperes and magnetic field in oersteds. This often leads to confusion because equations do not balance dimensionally. If you must use mixed units, clearly state the units for each quantity in an equation.
The SI unit for magnetic field strength H is A/m. However, if you wish to use units of T, either refer to magnetic flux density B or magnetic field strength symbolized as μ0H. Use the center dot to separate compound units, e.g., “A·m2.”
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to submit a manuscript for copyediting. SPi copyeditors will edit for grammar, usage, organization, and clarity. Authors can use the service, at their own expense, as often as desired. Cost estimates are available on-line, typically about $100 for a four-page article. Edited manuscripts are generally returned to the authors within two weeks of submission.
Figures and Tables: Place figures as close to the place of their mention in the text as possible. Lettering should be large enough to reproduce clearly, using only the approved fonts. All figures must be given sequential numbers (1, 2, 3, etc.). A caption must be placed below the figure being described, using 10-pt type, fully justified in the column, with no indentation. A period (no dash) is to be used after the figure number, e.g., "Fig. 1." If your figure has two parts, for example, include the labels “(a)” and “(b)” as part of the artwork. Please verify that figures and tables that you mention in the text actually exist. Use the abbreviation “Fig.” even at the beginning of a sentence.
Do not abbreviate “Table.” Tables are numbered with Roman numerals.
Figure axis labels are often a source of confusion. Use words rather than symbols. As an example, write the quantity “Magnetization,” or “Magnetization, M,” not just “M.” However, if there is not enough room on the axis to specify the quantity, write just the symbol “M,” but define it in the figure caption.
Multipliers can be especially confusing. Write “Magnetization (kA/m)” or “Magnetization (103 A/m).” Figure labels should be legible.
References: Number citations consecutively in square brackets . The sentence punctuation follows the brackets . Multiple references ,  are each numbered with separate brackets -. When citing a section in a book, please give the relevant page numbers . In sentences, refer simply to the reference number, as in . Do not use “Ref. ” or “reference ” except at the beginning of a sentence: “Reference  shows ... .”
Number footnotes separately in superscripts (Insert > Footnote). Place the actual footnote at the bottom of the column in which it is cited; do not put footnotes in the reference list (endnotes). It is recommended that footnotes be avoided (except for the unnumbered footnote with the receipt date on the first page). Instead, try to integrate the footnote information into the text.
Give all authors’ names; do not use “et al.” unless there are six authors or more. Use a space after authors’ initials. Papers that have not been published should be cited as “unpublished” . Papers that have been submitted for publication should be cited as “submitted for publication” . (Since the paper may not be accepted, it is best to not specify the journal.) Papers that have been accepted for publication but not yet assigned to an issue should be cited as “to be published” . Please give affiliations and addresses for private communications .
Capitalize only the first word in a paper title, except for proper nouns and element symbols. For papers published in translation journals, please give the English citation first, followed by the original foreign-language citation .
Abbreviations and Acronyms: Define abbreviations and acronyms the first time they are used in the text, even after they have already been defined in the abstract. Abbreviations such as IEEE, SI, ac, and dc do not have to be defined. Abbreviations that incorporate periods should not have spaces: write “C.N.R.S.,” not “C. N. R. S.” Do not use abbreviations in the title unless they are unavoidable.
If you are using Word, use either the Microsoft Equation Editor or the MathType add-on (MathType.com
) for equations in your paper (Insert > Object > Create New > Microsoft Equation or MathType Equation). “Float over text” should not
Number equations consecutively with equation numbers in parentheses flush with the right margin, as in (1). First use the equation editor to create the equation. Then select the “Equation” markup style. Press the tab key and write the equation number in parentheses. To make your equations more compact, you may use the solidus ( / ), the exp function, or appropriate exponents. Use parentheses to avoid ambiguities in denominators. Punctuate equations when they are part of a sentence, as in
Equation ... coming soon
Be sure that the symbols in your equation have been defined before the equation appears or immediately following. Italicize symbols (T might refer to temperature, but T is the unit tesla).
Refer to “(1),” not “Eq. (1)” or “equation (1),” except at the beginning of a sentence: “Equation (1) is ... .”
Please confine equations to one column width and break equations at appropriate algebraic symbols.
Use one space after periods and colons. Hyphenate complex modifiers: “zero-field-cooled magnetization.” Avoid dangling participles, such as, “Using (1), the potential was calculated.” [It is not clear who or what used (1).] Write instead, “The potential was calculated by using (1),” or “Using (1), we calculated the potential.”
Use a zero before decimal points: “0.25,” not “.25.” Use “cm3,” not “cc.” Indicate sample dimensions as “0.1 cm × 0.2 cm,” not “0.1 × 0.2 cm2.” The abbreviation for “seconds” is “s,” not “sec.” Do not mix complete spellings and abbreviations of units: use “Wb/m2” or “webers per square meter,” not “webers/m2.” When expressing a range of values, write “7 to 9” or “7–9,” not “7∼9.”
A parenthetical statement at the end of a sentence is punctuated outside of the closing parenthesis (like this). (A parenthetical sentence is punctuated within the parentheses.) In American English, periods and commas are within quotation marks, like “this period.” Other punctuation is “outside”! Avoid contractions; for example, write “do not” instead of “don’t.” The serial comma is preferred: “A, B, and C” instead of “A, B and C.”
If you wish, you may write in the first person singular or plural (use the singular if you are the only author) and use the active voice (“I observed that ...” or “We observed that ...” instead of “It was observed that ...”). Better still, omit statements of observation and just report what you measured: “The susceptibility decreased with temperature” instead of “We observed that the susceptibility decreased with temperature.”
Remember to check spelling. If you are not fluent in English, please get a colleague to proofread your paper.
The words “data” and “equipment” are plural, not singular. The subscript for the permeability of vacuum μ0 is zero, not a lowercase letter “o.” The term for residual magnetization is “remanence”; the adjective is “remanent”; do not write “remnance” or “remnant.” Use the word “micrometer” instead of “micron.” A graph within a graph is an “inset,” not an “insert.” The word “alternatively” is preferred to the word “alternately” (unless you really mean something that alternates). Use the word “whereas” instead of “while” (unless you are referring to simultaneous events). Do not use the word “essentially” to mean “approximately” or “effectively.” Do not use the word “issue” as a euphemism for “problem.”
When compositions are not specified, separate chemical symbols by hyphens; for example, “NiMn” indicates the intermetallic compound Ni0.5Mn0.5 whereas “Ni-Mn” indicates an alloy of some composition NixMn1-x.
Be aware of the different meanings of the homophones “affect” (usually a verb) and “effect” (usually a noun), “complement” and “compliment,” “discreet” and “discrete,” “principal” (e.g., “principal investigator”) and “principle” (e.g., “principle of measurement”). Do not confuse “imply” and “infer.”
Prefixes such as “non,” “sub,” “micro,” and “ultra” are not independent words; they should be joined to the words they modify, usually without a hyphen. There is no period after the “et” in the Latin abbreviation “et al.” The abbreviation “i.e.” means “that is,” and the abbreviation “e.g.” means “for example.”
Remember to check spelling. If you are not fluent in English, please get a colleague to proofread your paper.
An excellent style manual and source of information for science writers is .